Microsoft Word 2016 Intermediate

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Private Class from


(2 Days)


Upon completion of this program, participants should be able to:

  • Insert a Table
  • Sort Table Data
  • Insert Section Breaks
  • Perform Mail Merge
  • Change Style Set
  • Text Wrapping Styles
  • Use the Screenshot tool
  • Create SmartArt Graphic
  • Compress Image
  • Insert Video Link
  • Create Mail Merge Document


This course is designed for Clerks, Officers, Executives, Supervisors, Administrators, Managers of all levels; and personnel who already know and want to further enhance their knowledge and practical uses of Microsoft Word.



Basic knowledge of Word is essential with the following pre-requisites:

  • Have attended the Microsoft Word Foundation Level or;
  • Able to switch between task applications
  • Able to Create a New Document
  • Able to Create a Document from a Template
  • Able to Format and Edit Document
  • Able to Create Bullets and Numbering to a List
  • Able to Use Find and Replace
  • Able to Apply Borders and Shading
  • Able to Apply Page Formatting
  • Able to Apply Styles to your document
  • Able to Use Spell Checker
  • Able to Open and Edit PDF Documents


This program will be conducted with interactive lectures, PowerPoint presentation, discussions and practical exercises.

Module 1: Working with Tables and Charts
  • Lesson 1.1: Insert a Table
  • Tables
  • Using Tables to Control Page Layout
  • Table Creation Options
  • Quick Tables
  • Inserting Excel Data
  • Table Navigation Methods

Lesson 1.2: Modify a Table

  • Table Selection Methods
  • The Table Tools – Layout Contextual Tab
  • The Table Properties Dialog Box
  • Inserting and Deleting Rows and Columns
  • Moving and Resizing Rows and Columns
  • Customizing Cell Margins
  • Setting Table Titles

Lesson 1.3: Format a Table

  • Table Styles
  • Table Fonts
  • The Table Tools – Design Contextual Tab

Lesson 1.4: Convert Text to a Table

  • The Convert Text to Table Dialog Box
  • The Convert Table to Text Dialog Box

Lesson 1.5: Sort Table Data

  • Sorting Tables

Lesson 1.6: Control Cell Layout

  • Cell Merging
  • Cell Splitting
  • Cell Alignment
  • Text Direction

Lesson 1.7: Perform Calculations in a Table

  • Formulas in Word
  • Functions in Word
  • Equations

Lesson 1.8: Create a Chart

  • Charts
  • Chart Components
  • Types of Charts
  • Creating a Chart

Lesson 1.9: Using Chart Tools

  • Chart Tools – Design Tab
  • Chart Quick Analysis Buttons
  • Changing the Chart Type
  • Editing Chart Data
  • Saving a Chart as a Template
  • The Caption Dialog Box
Module 2: Customizing Formats Using Styles and Themes

Lesson 2.1: Create and Modify Text Styles

  • Types of Text Styles
  • Applying Styles
  • Character Spacing
  • Custom Styles
  • The Create New Style from Formatting Dialog Box
  • Style Modification Options
  • Assigning Keyboard Shortcuts to Styles

Lesson 2.2: Create Custom List or Table Styles

  • Tools for List Styles
  • Tools for Table Styles

Lesson 2.3: Apply and Customize Document Themes

  • Applying Document Themes
  • Changing the Style Set
  • Creating Custom Style Sets
  • The Document Formatting Group
  • Creating Custom Color Schemes
  • Creating Custom Font Schemes
  • Saving Custom Themes

Module 3: Using Images in a Document

Lesson 3.1: Resize an Image

  • Resizing Options
  • Cropping Images

Lesson 3.2: Adjust Image Appearance

  • The Adjust Group
  • Corrections Options
  • Color Options
  • Artistic Effects Options
  • Compression Tools
  • The Background Removal Tool
  • Applying Picture Styles

Lesson 3.3: Integrate Pictures and Text

  • Text Wrapping Styles
  • Picture Positioning Options
  • Rotating Images
  • Adding Captions

Lesson 3.4: Insert and Format Screenshots

  • The Screenshot Tool

Lesson 3.5: Insert Video

  • Video Links
  • Inserting a Video
  • Playing a Video
Module 4: Creating Custom Graphic Elements

Lesson 4.1: Create Text Boxes and Pull Quotes

  • Types of Text Boxes
  • Inserting a Text Box with the Text Box Gallery
  • Drawing a Text Box
  • The Drawing Tools – Format Contextual Tab
  • Applying Text Box Styles
  • Formatting Text Boxes
  • Applying Shadow and 3-D Effects
  • Changing Text Direction
  • Saving the Selection to the Text Box Gallery
  • Arranging Text Boxes

Lesson 4.2: Draw Shapes

  • Shapes in Word
  • Types of Shapes
  • The Drawing Canvas
  • Text Wrapping Styles
  • Adding Text to a Shape
  • Modifying Text in a Shape
  • Adding Captions
  • Setting Shape Styles
  • Resizing Options
  • Positioning Options

Lesson 4.3: Insert WordArt and Other Text Effects

  • WordArt
  • Drop Caps

Lesson 4.4: Create Complex Illustrations with SmartArt

  • SmartArt Graphics
  • The Choose a SmartArt Graphic Dialog Box
  • Adding Text and Images to the Diagram
  • SmartArt Graphic Categories
  • The SmartArt Tools Contextual Tabs
Module 5: Inserting Content Using Quick Parts

Lesson 5.1: Insert Building Blocks

  • Quick Parts
  • Building Blocks
  • The Building Blocks Organizer Dialog Box

Lesson 5.2: Create and Modify Building Blocks

  • The Create New Building Blocks Dialog Box
  • Building Block Modification Options
  • Copying Building Blocks Between Documents

Lesson 5.3: Insert Fields Using Quick Parts

  • Fields
  • Field Code Syntax
  • The Field Dialog Box
Module 6: Controlling Text Flow

Lesson 6.1: Control Paragraph Flow

  • Paragraph Flow Options

Lesson 6.2: Insert Section Breaks

  • Sections and Section Breaks
  • When to Use Section Breaks
  • Inserting a Section Break
  • Types of Section Breaks
  • Creating Section Titles

Lesson 6.3: Link Text Boxes to Control Text Flow

  • Linked Text Boxes
  • Inserting Text from a File
Module 7: Using Mail Merge

Lesson 7.1: The Mail Merge Features

  • Mail Merge
  • Mail Merge Fields
  • Mail Merge Rules
  • Data Sources
  • The Mailings Tab
  • The Mail Merge Wizard and Related Dialog Boxes
  • Opening a Mail Merge Document with a Data Source Attached
  • Unlinking a Data Source

Lesson 7.2: Merge Envelopes and Labels

  • Merge Options for Envelopes and Labels
  • Creating a Single Envelope or Label
  • Set Up a Return Address

Lesson 7.3: Create a Data Source Using Word

  • Data Sources
  • Data Guidelines
  • Creating a Data Source Using Word